The University of Virginia School of Medicine is home to 1.5 million square feet of research, education, and administrative facilities. The Assistant Manager plays a key role in this portfolio, ensuring facilities meet quality standards and operate efficiently.

This is an active, mobile role overseeing renovation projects and daily facility operations across 30+ buildings, requiring frequent on-site engagement with research faculty, lab staff, and administrative teams. The role calls for strong customer service skills, given frequent, direct interaction with faculty, students, and staff, and serves as a liaison between School of Medicine departments, Facilities Management, project teams, vendors, and other University partners. Experience coordinating multiple concurrent space and renovation projects, facilities and operational requests, departmental moves, and space transitions, along with basic technical proficiency in digital tracking systems, mobile devices, and standard office software are required for the position.

The Assistant Manager will also oversee School of Medicine storerooms and manage a team of up to five Store and Warehouse Specialists, with responsibility for manpower planning, time utilization, and safety program management. This includes supervisory duties such as developing work standards, implementing policies and procedures, providing feedback to staff, and participating in interviewing, hiring, and training. Prior leadership experience directing the work of others is preferred.

Key Responsibilities

• Interfaces with UVA Facilities Management to coordinate issue resolution while maintaining communication with affected stakeholders
• Coordinate and support facilities, space, renovations, and operational projects of varying size and complexity throughout the School of Medicine, including space supporting administrative, academic, and research functions; track timelines across concurrent projects, keeping stakeholders informed and identifying operational impacts, dependencies, and outstanding decisions
• Assess and prioritize competing facilities and project needs based on safety, operational impact, research continuity, urgency, and stakeholder requirements
• Coordinate departmental moves, equipment relocations, project-related access, deliveries, shutdowns, and other operational readiness activities associated with renovations and space transitions
• Manage and supervise Store and Warehouse Specialists, including oversight of package deliveries (often temperature-dependent) and dock operations
• Coordinate and evaluate vendor relationships, including sourcing products and services and supporting procurement processes
• Use Microsoft Office applications, facilities and space management systems, and other digital platforms to manage records, project and space data, and operational tracking; develop procedures and workflows that improve service consistency and continuity
• Conduct or participate in building and space assessments, occupancy verification, and validation of facilities data
• Build collaborative relationships with faculty, staff, researchers, administrators, Facilities Management personnel, contractors, vendors, and other University partners
• Adapt procedures, techniques, tools, materials, and equipment to meet special needs
• Perform other duties as assigned

MINIMUM REQUIREMENTS

Education: High School Diploma or GED required; Bachelor's degree preferred.

Experience: One year required with a Bachelor's degree, or five years required without.

Preferred Qualifications:

• Five years of facilities management, operations, project coordination, space management, logistics, or related experience
• Experience supervising, training, or directing the work of others
• Experience coordinating multiple concurrent facilities, renovation, move, or space-related projects
• Experience in academic, healthcare, laboratory, research, or similarly complex facilities environments
• Demonstrated ability to manage competing priorities and work effectively across organizational boundaries
• Experience developing procedures, workflows, tracking systems, or other process improvements
• Strong written and oral communication skills
• Excellent problem-solving and conflict resolution abilities
• Flexibility and adaptability across varied situations
• A positive, proactive attitude

PHYSICAL DEMANDS

This role combines sedentary and mobile work, requiring regular on-site coordination and some travel between School of Medicine buildings, project sites, laboratories, loading docks, offices, and other University facilities Position requires the ability to lift and move up to 50 lbs.

Anticipated Hiring Range: $65,000 - $75,000 commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This position is not restricted.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after September 1, 2026.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please apply online, by searching for requisition number R0086769. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the position, please contact Christine Alencar at cda4k@virginia.edu

• For questions about the application process, please contact Rich Haverstrom, HR Recruiter, at rkh6j@virginia.edu

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.