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Associate Executive Specialist, Brand Management & Sponsorships

Wells Fargo

Wells Fargo

Multiple locations
Posted on Tuesday, June 11, 2024

About this role:

This position will serve as a trusted advisor and provide executive level support to the heads of Sponsorships & Brand Engagement, Brand Strategy & Management and Heritage. This highly visible role will support key initiatives that bring the Wells Fargo brand to life. This position can sit in Charlotte, NC or New York, NY and is required to be in the office 3 days a week. The Wells Fargo job profile is Associate Executive Specialist.

In this role, you will:

  • Manage calendars, schedule meetings, prepare agendas, take notes, and manage follow-ups

  • Plan travel arrangements, prepare travel itineraries and resolve logistical issues

  • Prepare expense reports, validate documentation, and process PCard transactions

  • Set up and organize internal and external business meetings

  • Assist with the planning of special events, including room set-up, ordering meals, logistics, etc

  • Drive the onboarding and offboarding process for employees and contractors

  • Work with building services for facilities management support and space planning

  • Sign for packages and manage mail distribution

  • Order/maintain office supplies for the teams

  • Provide cover and support for peers as needed

Depending on the volume of applications received, this job posting may be removed prior to the indicated close date.

Required Qualifications, US:

  • 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

  • Experience providing support to senior executives and remote staff

  • Experience managing calendars, planning events, and coordinating travel arrangements

  • Experience with MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams

  • Experience building strong relationships and collaborating across large organizations

  • Exposure to project management principles, methodologies, processes, and tools

Office Locations & Pay Ranges:

  • 401 South Tryon Street - Charlotte, NC ($30.58 to $54.33 per hour)

  • 150 East 42nd Street - New York, NY ($36.68 to $65.24 per hour)

Pay Range

$30.58 - $65.24


Wells Fargo provides all eligible full- and part-time employees with a comprehensive set of benefits designed to protect their physical and financial health and to help them make the most of their financial future. Visit Benefits - Wells Fargo Careers for an overview of the following benefit plans and programs offered to employees.

  • 401(k) Plan
  • Paid Time Off
  • Parental Leave
  • Critical Caregiving Leave
  • Discounts and Savings
  • Health Benefits
  • Commuter Benefits
  • Tuition Reimbursement
  • Scholarships for dependent children
  • Adoption Reimbursement

Posting End Date:

17 Jun 2024

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.