About this role:

Wells Fargo is seeking an Associate Executive Specialist

(Executive Assistant) to support the Head of Commercial Real Estate Credit Risk and Approval Executive.

The Associate Executive Specialist (Executive Assistant) will perform diverse, advanced and confidential daily executive administrative support duties. As a result, this assistant interacts daily with various levels of leadership. They will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables and pulling routine reports. This role is ideal for an individual who is highly organized, detail oriented, tech savvy and capable of managing multiple priorities.

The group provides leadership, enhances communications, assists with problem identification and solutions, and shares best practices. In addition, the group provides an enterprise-wide view of risk, assists management and the Board of Directors in identifying and monitoring risks that may affect multiple LOBs and takes appropriate action when business activities exceed the risk tolerance of the company.

In this role, you will:

• Support performance of less experienced Administrative Assistant staff and overall effectiveness of team in performing moderately complex to complex administrative tasks

• Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts

• Perform complex administrative, transactional, operational, or customer support tasks

• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables, and pulling routine reports

• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures

• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff

• Provide administrative supervision and support to managers in the areas of reporting, customer, or business documentation

• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks

• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience providing support to C-Suite/ board level executives

• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors

• Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly

• Ability to work effectively with key team members and partners across various time zones and locations

• Dynamic, highly motivated, target oriented and professionally committed at all times

• Excellent organizational skills with the ability to multitask and use initiative

• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment

• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance

• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word

• Experience working in a detailed multinational organization

• Experience working in a financial services organization is essential

• Ability to assess issues, make quick decisions, implement solutions, and influence change

• Ability to take initiative and work independently with minimal supervision in a structured environment

• Ability to develop partnerships and collaborate with other business and functional areas

• Strong attention to detail and accuracy skills

• Resilient, proactive, and hands-on with a can-do attitude

• Meticulous approach with a high attention to detail

Job Expectations:

• Willingness to work on-site at stated location on the job opening.

• This position is not eligible for Visa sponsorship

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.