Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for a full-time Administrative Associate to provide support to our Corporate Operations team located in Northbrook, Illinois.

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who excels in completing a variety of tasks. This role requires strong communication and interpersonal skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

WJE employs extraordinary people - talented individuals of outstanding character with a willingness to excel as members of the WJE team. If you believe you fit this profile and meet the qualifications detailed below, we want to hear from you.

Responsibilities:

• Provide administrative support to the Executive and Associate Director of Corporate Operations for multiple corporate sponsored meetings, workshops, events, WJE Board of Directors’ meetings, corporate projects, and related activities
• Collaborate as part of the corporate team to ensure the flow of work, effective communication, and a cohesive team environment by providing administrative support to corporate leaders
• Perform general office functions, such as processing correspondence, mail, and FedEx packages; managing office supplies and equipment; IT support; scanning, copying, printing, and collating meeting materials
• Employ word-processing, proofreading, editing, and formatting skills to support corporate leaders in preparing a variety of corporate communications

Requirements:

• Bachelor’s degree, in English, communications, marketing, business, or similar field of study preferred, and 2 years relevant experience
• Strong organizational skills with exceptional attention to detail
• Strong interpersonal skills with the ability to interact effectively with persons of varying personality types and position levels
• Proactive approach to problem-solving and eagerness to take on a variety of tasks
• High capacity for learning, retaining new information, and independently executing processes
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and familiarity with video communications tools such as Webex and Teams
• Ability to multi-task, prioritize effectively, and meet deadlines in a dynamic environment
• Strong oral and written communications skills
• Ability to handle confidential information and sensitive situations
• Willingness to demonstrate flexibility in work hours, which includes the ability to provide corporate support during events on evenings and weekends, as needed

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires visual acuity and listening ability along with the ability to read and write. Individuals must have the dexterity to be able to operate office equipment such as computers, printers, copiers, telephones, voicemail systems, and other office equipment. The position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds. Long periods of standing and walking may be required during event periods.

Annual starting base salary (gross): $40,000 – $76,000. Actual salaries will vary and will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role. Base salary is one component of our total compensation package for employees. WJE offers an industry-leading total rewards package that enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans, generous 401(k) matching and bonus programs, time off to care for yourself and others, and investments in employees’ professional development, to name a few. More information on WJE’s total rewards package can be found here.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities, minorities, women, and protected veterans. (VEVRAA federal contractor)

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

More information can be found at https://www.wje.com/careers