About Us

At National Grid, we keep people connected and society moving. But it’s so much more than that. National Grid supplies us with the environment to make it happen. As we generate momentum in the energy transition for all, we don’t plan on leaving any of our customers in the dark. So, join us as a Document Controller and find your superpower.

National Grid is hiring a Document Controller- This position is based from our Warwick office however we offer flexible hybrid working options.

Job Purpose

As a Document Controller you will provide a support to a Senior Document Controller and you will act as a custodian of Customer Network Development (CND) documents ensuring accurate records are stored and maintained across document database and systems in NGET.

You will provide a document control and assurance for projects in Development stages at key project milestones.

This role is pivotal in ensuring compliance with document security and control procedures, while enabling efficient collaboration across teams and stakeholders.

What You'll Do

Governance & Assurance

• Serve as the primary contact for all document management activities across CND project teams.
• Maintain accurate and compliant records across document databases and management systems, in line with National Grid’s data security and document control policies.
• Provide support to project development teams on document storage, management systems, and associated processes.
• Ensure adherence to the document derogation process throughout project development.
• Provide assurance on document quality, ensuring submissions meet required standards for key storage systems.
• Provide initial assurance on information quality, ensuring documentation is ready for a sign off at major project milestones (e.g. Gate B) and is auditable under the regulatory environment requirements.
• Participate in governance and gate meetings, providing document assurance, quality checks, and sign‑off.

Process Development & Management

• Support a development and maintenance of Standard Operating Procedures (SOPs) for documents quality control and assurance at BP500 development milestones.
• Support a creation and implementation of a strong handover process between development and delivery stages.
• Support a maintenance of handbooks, Terms of Reference (TORs), and SOPs for governance processes ensuring full compliance with BP100 Data Security and Document Control Procedures.
• Collaborate with internal and external stakeholders to embed document control best practices across the project lifecycle.

SharePoint Administration

• Support the establishment and administration of SharePoint sites for project collaboration, including site structure, permissions, governance, and user guidance.
• Assist with the planning and execution of document migration into new project SharePoint environments.
• Develop clear, user-friendly SOPs outlining how to set up and manage SharePoint to serve projects in development and delivery
• Development and maintenance of document storage in SharePoint for PMO team

About You

• Basic understanding of document management systems, document quality assurance and governance, and information assurance principles.
• Attention to detail and commitment to document integrity.
• Ability to collaborate effectively across teams and with external partners.
• Basic knowledge of Electronic Document Management Systems (EDMS)
• Basic knowledge of administering SharePoint sites.
• Experience supporting project teams within engineering project development or delivery environments (desirable).
• Knowledge of the Electricity Transmission (desirable)

What You'll Get

A competitive salary between £36,000 – £39,000 dependent on capability

Here are some of the benefits that you’re entitled to:

26 days holiday, plus eight statutory days, an option to buy extra holiday days, and the option to holiday swap up to 3 bank holiday days

An annual performance incentive

A generous pension scheme, double matched up to 6% of your salary each month. For every £1 you contribute we’ll put in another £2, so if you put in 6%, we’ll add 12% giving a total of 18% to your pension pot

Life insurance at 10 times basic salary

Employer funding towards a portion of your Private Medical Insurance

More Information

The closing date for this vacancy is 26th Febuary. However, we encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid’s recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process.

In NGET we are passionate about both operating our network safely and providing highly reliable quality of supply for our customers. At the heart of achieving these outcomes is the effective control and operation of our network.

To find out more about us, please follow the link below:

https://www.nationalgrid.com/electricity-transmission/

DE & I statement

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points-based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points-based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.

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